Description
Title: Executive Personal Assistant
Company Description:
An established, rapidly expanding provider of building automation solutions seeks a Personal Assistant to the company President.
We are looking for a versatile and highly-organized personal assistant to perform personalized administrative duties for executive management. In this role, you will be responsible for scheduling meetings, taking notes, and handling correspondence on behalf of the company President. You may also be required to make travel arrangements and assist with other duties when required.
Responsibilities Include but Not Limited to:
Reporting to company President and performing secretarial and administrative duties
Typing, formatting, and editing reports, documents, and presentations
Entering data, maintaining databases, and keeping records
Liaising with internal departments, answering calls, and making travel arrangements
Managing internal and external correspondence on behalf of senior management
Scheduling appointments, maintaining an events calendar, and sending reminders
Copying, scanning, emailing and faxing documents, as well as taking notes
Preparing facilities for scheduled events and arranging refreshments, if required
Ordering office supplies and replacements, as well as managing mail and courier services
Observing best business practices and etiquette
Location: Fairfield, NJ
Qualifications:
High school diploma or GED
Certification in secretarial work, office administration, or related training
1-2 years of experience as a personal assistant would be advantageous
Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint
Advanced typing, note-taking, recordkeeping, and organizational skills
Ability to manage internal and external correspondence
Working knowledge of printers, copiers, scanners, and fax machines
Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding
Excellent written and verbal communication skills
Exceptional interpersonal skills